Remote Email Tips
Read these 5 Remote Email Tips tips to make your life smarter, better, faster and wiser. Each tip is approved by our Editors and created by expert writers so great we call them Gurus. LifeTips is the place to go when you need to know about Remote Access tips and hundreds of other topics.
Don't Annoy Email Lists With Automated Responses
Do you use an automated email response when you leave your office for a week? If you're subscribed to numerous email lists, then you could be annoying tons of people on some email list unnecessarily with your, “I'll be out of the office from now until…” emails. Most modern email programs that include the ability to send automated responses while you're away also allow you to include a list of addresses not to respond to. Rather than having to configure this every time you go away for a couple days and leave an automated response, try to update the list of emails not to automatically respond to every time you subscribe to a new listserve, as that will make your organizational job easier and help you easily avoid annoying hundreds of people on email lists.
Listserve Basics
Tired of having to type in the same names or find and old email to reply to every time you want to send something to the same old group of people? Then you should create some email lists to help organize your digital life. An email list in the form of a listserve can be created for free on Google or Yahoo! You can list its initial members and even place restrictions on who's allowed to join and use the list in the future. The email list is given its own email address, and anytime anyone on the list wishes to send an email to everyone else on the list they simply need to enter the one address each time and the listserve will forward it to all intended recipients. So start organizing your outbox with email lists and see how much typing time it'll save you.
Organize Your Outbox
Tired of having to type in the same names or find an old email to reply to every time you want to send something to the same old group of people?
Then you should create some email lists to help organize your digital life. An email list in the form of a listserve can be created for free on Google or Yahoo! You can list its initial members and even place restrictions on who's allowed to join and use the list in the future.
The email list is given its own email address, and anytime anyone on the list wishes to send an email to everyone else on the list they simply need to enter the one address each time and the listserve will forward it to all intended recipients. So start organizing your outbox with email lists and see how much typing time it'll save you.
Use an Online Email Service for Searching and Saving Your Email
Trying to dig out an old, remote email from somewhere in the recesses of your inbox? Most email clients, such as Outlook, Eudora, or Lotus Notes, offer some kind of search mechanism to help you out, but if your computer breaks or is stolen then you'll lose your ability to search through your old email lists forever. Consider migrating to a completely online email service, such as Google's GMail or YahooMail. Both offer gigabytes of space, great search support, and the ability to upload all of your old mail. And both of those companies are going to do a better job backing up your email than you ever did. In the dawning age of ubiquitous computing, if you want your old emails to be safe and searchable forever, make the switch, and you'll even gain the ability to access them from everywhere, and not just while sitting in front of your own computer.
Email from a Mobile
Wish you could check your email while away from your computer? You can, but it'll cost you both for equipment and service. Blackberry mobile phones have been used as remote email checkers by the business elite for a few years now, and, if you hate the Blackberry's keyboard or interface, a set of “Blackberry killers” is on its way by Good Technology, Seven Networks, and others. However, if you don't want to pay the high cost associated with a Blackberry and its service fee, you can at least send email from most modern cell phones. You can even hook your laptop into your cell phone to get wireless internet for a small service fee to your wireless provider. If you can't go without email for the stretches of time between keyboard sessions, consider your financial situation and these various solutions to find one that will work for you.
| Guru Spotlight |
| Heidi Splete |
